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How will VeriFactu change my business?

The AEAT’s upcoming system, VeriFactu, is here to stay and will bring huge changes for businesses, SMEs, and the self-employed. So, how will the implementation of this new electronic invoice management system affect your business?

In this article, we explain how the implementation of this new AEAT system will affect your business.

  • 🤔 Not sure what VeriFactu is? We recommend reading our definitive guide to get up to speed: [What is VeriFactu?]

CONTENTS

  • VeriFactu in Business
  • How will VeriFactu affect my business
  • Is it necessary for my business?
  • Binhex Cloud: Keep your VeriFactu up to date without any hassle

VeriFactu in Business

VeriFactu is a system launched by the Tax Agency to reinforce control over business invoicing and combat tax fraud. Although it may appear to be merely a new tax requirement, in fact it represents an opportunity to improve a company’s internal management. 

Software programs adapted to this new invoicing model will enable companies to modernize their operations in the following ways: ​ ​


  • Greater control over issued invoices. 
  • Keep information organized and easily accessible.
  • Reduce human error and duplicated entries.
  • Speed up accounting and administrative processes.
  • Avoid audit or tax issues. 


With the launch of VeriFactu, companies will need to be better prepared and more open to using digital tools if they want to centralize processes and improve day-to-day efficiency, such as ERP systems or cloud-based solutions.

How will VeriFactu affect my business?

The arrival of VeriFactu will bring about a change in the way many companies manage their administrative processes, and yours will likely be no exception.

One of the biggest changes will be the need for a system compatible with VeriFactu; many companies today still use outdated software, and neither Excel nor automated systems will meet the requirements set by the Spanish Tax Agency (AEAT).

As a result, your generated invoices will also be securely stored and cannot be modified without a trace, allowing for greater control and transparency for tax purposes.

Changes will also be seen in administrative tasks, paving the way for automation, such as:

  • Automatic invoice generation. 
  • Automatic transaction recording.
  • Integration with accounting systems.
  • Payment and collection tracking.
  • Centralized data storage.


Is it necessary for my business?

To be brief, yes, it is very likely that your company will need to implement the VeriFactu model. It will be mandatory for companies, SMEs, and self-employed individuals who use invoicing software in Spain starting from the following dates:

  • January 1, 2027, for companies subject to corporate income tax.
  • July 1, 2027, for self-employed individuals and individuals engaged in economic activities. 

Outside the business context, not using certified software can result in fines and financial penalties for non-compliance of up to €50,000 per fiscal term for the user and up to €150,000 per product and fiscal term for the manufacturer for the sale of uncertified software. Therefore, it is better to be safe than sorry.

Binhex Cloud: Keep your VeriFactu up to date without any hassle

If you're concerned about having your VeriFactu fully ready when the time comes, we have the perfect solution. At Binhex Cloud, we offer a preconfigured VeriFactu service that has been optimized to comply with the 2027 regulations.

With our free-for-life platform, you can access our VeriFactu service and many other business management tools.

Create a free account on Binhex Cloud and explore our products and VeriFactu service in more detail.

VeriFactu FREE in Minutes

Get started for free with Binhex Cloud and activate your compliant invoicing system in just a few steps. Simply upload your digital certificate and start invoicing.

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